Why It’s Time to Move Your Printing to the Cloud

Modern enterprises demand printing solutions that are flexible, secure, cost-effective, and sustainable. The traditional model of print servers, fragmented management, and local infrastructure is reaching end-of-life. Toshiba’s cloud printing solutions—powered by technologies like e-BRIDGE Global Print and Elevate Sky Print Management—are designed to meet these new expectations.

In this blog, we’ll showcase five compelling reasons to migrate your enterprise printing to the cloud, with a Toshiba-centric approach and a focus on sustainability.

Enhanced security and compliance

Security risks around print infrastructure are often underestimated. Legacy print servers, outdated drivers, and unsecured print queues can become easy targets for attacks. Moreover, enterprises face increasingly strict data privacy and compliance requirements such as GDPR and HIPAA.

A scalable, cloud-based print solution provides centralized control over data flow and retention policies, which makes maintaining compliance much easier.

How Toshiba helps:

• Toshiba’s cloud printing solutions use modern authentication protocols, so credentials aren’t stored locally.

• End-to-end encryption ensures print jobs in transit and at rest remain secure.

• Secure release authentication at the MFP ensures that documents never sit unclaimed and unsecure in output trays.

• Centralized adaptive policy control helps enforce compliance across geographies, departments, and users.

As a result, businesses can significantly strengthen their data protection posture without increasing IT complexity.

Support for hybrid and mobile workforces

The shift to and from hybrid work and distributed teams is here to stay. Employees expect to send print jobs from home, satellite offices, or on the road—and retrieve them securely at any company printer. However, traditional print systems often struggle with remote connectivity, VPN dependency, and driver management.

Now that many companies are bringing people back to the office—whether permanently, temporarily, or periodically—managing this new dynamic can be challenging.

How Toshiba helps:

• With e-BRIDGE Global Print, users can submit print jobs from any location or device and retrieve them securely at enabled Toshiba MFPs.

• Elevate Sky Print Management extends this capability to over 5,000 other printer brands and models.

• The cloud architecture removes the need for employees to be on the same network or behind corporate firewalls.

• The solution scales easily to support remote users, multiple offices, and shared workspaces—without IT headaches.

In short, Toshiba makes it easier to print securely and efficiently, no matter where your team works.

Lower costs and IT burden

Running your own print infrastructure comes with capital expenses for servers, licenses, and maintenance. Over time, these costs add up—along with the IT resources required to manage them. Fortunately, cloud printing offers a more streamlined and predictable alternative.

How Toshiba helps:

• Eliminates local print servers, allowing MFPs to communicate directly with the cloud.

• Simplified deployment and maintenance drastically reduce IT support tickets and downtime.

• Subscription-based models shift costs from capital expenditure to operational, making budgeting more predictable.

• Real-time analytics and reporting help identify inefficiencies and reduce waste in paper, toner, and energy use.

Furthermore, by reducing hardware dependence, organizations can cut costs and free up IT teams for higher-value projects.

Scalability and flexibility

As your organization expands—opening new offices, merging departments, or onboarding more employees—your print infrastructure must evolve too. Unfortunately, legacy systems often require new hardware, server upgrades, or complex migrations.

How Toshiba helps:

• Cloud print management is inherently scalable, letting you add users or devices without rearchitecting your network.

• Toshiba’s cloud-first print approach allows you to expand capabilities as your business evolves—from analytics to advanced security integrations.

• Whether you’re a single office or a global enterprise, Toshiba’s cloud printing solutions adapt effortlessly to your needs.

In addition, this flexibility ensures your print environment can grow in step with your business—without disruptions.

Green and sustainable printing

Sustainability is no longer optional. Organizations today are focused on reducing waste, conserving energy, and meeting ESG goals. Inefficient print habits—like abandoned jobs or unnecessary color printing—create both financial and environmental costs.

How Toshiba helps:

• Cloud-based print policies allow organizations to set duplex defaults, restrict color usage, and control print behavior to reduce waste.

• Usage analytics help identify overused or underutilized devices and optimize your fleet for energy efficiency.

• Reducing physical servers lowers both energy use and carbon output associated with on-premises hardware.

• Toshiba’s sustainability-driven design minimizes environmental impact while improving productivity.

As a result, your business can achieve its sustainability goals while keeping productivity high.

Bringing it all together

Migrating to Toshiba’s cloud printing ecosystem delivers the combined benefits of stronger security, hybrid work flexibility, lower IT costs, scalability, and sustainability. Ultimately, you’re not just modernizing print—you’re transforming how information flows across your business in a way that’s smarter, greener, and more efficient.

For more information, please reach out to your local Toshiba representative.