How In-house Church Printing Can Save You Money

For churches and faith communities, in-house church printing can help reduce costs, improve communication, and keep ministries running smoothly. From weekly bulletins to event flyers, printed materials play an important role in connecting congregations and sharing information. However, outsourcing these materials can add expenses and create delays.

By bringing print production in-house, churches can gain greater control over their budgets, schedules, and communications. Bethany Wesleyan Church in Eastern Pennsylvania shows how the right printing technology can support a growing congregation while keeping everyday operations efficient.

How in-house church printing helps control costs

Churches often produce a high volume of printed materials throughout the year. Weekly services, community events, youth programs, and outreach initiatives all require timely, professional communications.

Outsourcing color printing can become expensive, especially when print shops require minimum order quantities. In addition, external production can limit flexibility when schedules change or new materials are needed quickly.

With in-house church printing, administrative teams can produce materials as needed. This approach helps organizations manage print volumes, control production schedules, and reduce reliance on outside providers.

Bethany Wesleyan Church experienced these benefits firsthand. With nearly 1,200 parishioners attending services each week across three locations, the church prints more than 50,000 copies per month using Toshiba e-STUDIO™ multifunction printers (MFPs).

By producing materials internally, the church maintains greater control over printing costs while meeting the needs of its growing congregation.

Improve church communications with high-quality color printing

Printed communications help churches share announcements, promote events, and encourage participation. As a result, print quality matters when creating materials that capture attention and deliver information clearly.

Bethany Wesleyan Church uses its Toshiba MFPs to produce a variety of materials, including:

• Weekly bulletins and newsletters
• Event posters, tickets, and postcards
• Address labels and envelopes
• Connect cards for gathering attendee information
• Durable signs for events and activities

More than 95% of the church’s printed materials are produced in color. This allows the team to create vibrant, professional-looking communications for its congregation.

Additionally, the church can print on different paper sizes and thicknesses, giving staff more flexibility when creating materials for specific activities. With the right equipment, churches can maintain consistent print quality without sacrificing convenience.

Simplify daily workflows across multiple church locations

Managing communications across several campuses can create additional administrative work. Teams need to prepare materials, distribute information, and ensure each location has what it needs for upcoming services and events.

Bethany Wesleyan Church uses a secure shared drive to make promotional materials accessible across its locations. Staff can then print materials locally using Toshiba MFPs, helping each campus respond to its own needs.

Furthermore, built-in features help simplify routine tasks. Scan-to-email allows staff to send documents directly from the device, while envelope and address-label printing support everyday administrative activities.

Toshiba’s automatic toner replacement program also detects low toner levels and automatically sends replacement cartridges. Consequently, staff can spend less time managing supplies and more time supporting church programs and community outreach.

Choose printing technology that grows with your church

As congregations expand, their printing needs often grow with them. A solution that works for one location may no longer meet the demands of multiple campuses, larger events, and increased print volumes.

Bethany Wesleyan Church expanded its Toshiba fleet as its organization grew. Today, the church uses four 75-page-per-minute Toshiba e-STUDIO color MFPs across its locations, including its daycare center.

Reliability has also been important to the church’s experience. According to Peggy Ziegenfuss, an administrative assistant at Bethany Wesleyan Church, one of its copiers surpassed one million copies while continuing to deliver the quality the team expected.

Combined with Toshiba’s service and support, this printing setup helps the church manage its ongoing production needs with confidence.

For other faith communities, the lesson is clear: choosing printing technology based on total cost of ownership, reliability, and workflow needs can help support long-term growth.

Discover the benefits of in-house church printing

Churches need practical ways to manage operating expenses without compromising the quality of their communications. In-house church printing offers an opportunity to control production schedules, create high-quality materials, and simplify everyday administrative tasks.

Bethany Wesleyan Church demonstrates how Toshiba printing technology can help a growing faith community bring print production in-house while supporting multiple locations and a wide range of ministry activities.

Looking for a printing solution for your church or faith community? Contact Toshiba to explore options that fit your organization’s needs.