Why You’re Overspending on Office Printing

In most organizations, office printing is treated as a background function—necessary, but rarely evaluated. Printers are replaced when they break. Toner is ordered when it runs out. IT steps in only when something goes wrong.

This reactive approach is costing you more than you think.

According to IDC, companies spend up to 3% of annual revenue on office printing, yet nearly half lack insight into where those costs come from. Without visibility or control, overspending becomes the norm—and inefficiencies go unnoticed for years.

The hidden costs of unmanaged office printing

The problem with traditional office printing isn’t just the cost of paper or toner. It’s everything around it—untracked usage, service downtime, supply waste, and fragmented support.

Some of the most common (and expensive) issues include:

• No insight into who is printing, how much, or why

• Excess toner stock ordered without tracking usage

• Multiple vendors with different service levels and billing structures

• Outdated devices with higher energy usage and maintenance needs

• Security gaps from unmonitored, network-connected printers

• IT teams spending time on print support instead of strategic projects

All of this leads to higher operating costs and missed opportunities for efficiency.

Toshiba Managed Print Services makes office printing smarter

Toshiba’s Managed Print Services is designed to fix this broken model. Rather than managing office printing reactively, this solution gives your business centralized oversight, proactive service, and actionable data.

You don’t need to replace your printers—you need a better way to manage them.

Here’s how Toshiba solves the visibility problem behind overspending:

Complete fleet visibility
With centralized reporting, you get clear insight into print volumes, device usage, toner levels, and service history. You’ll finally know where your budget is going—and how to optimize it.

Single point of accountability
Managing HP, Brother, Lexmark, and Toshiba devices across multiple offices? Toshiba unifies them all under one service agreement and one support team, giving you consistent, reliable results without the vendor complexity.

Predictable print costs
Instead of being surprised by print-related expenses, you can forecast, budget, and control costs with smarter supply management and standard billing.

Proactive service and support
Toshiba uses predictive maintenance to identify issues before they become problems. That means less downtime, fewer tickets, and more uptime across your office printing fleet.

Cloud and hybrid ready
Whether your team works in-office or remote, Toshiba’s cloud-based print solutions ensure that office printing remains accessible, secure, and efficient across environments.

From print blindness to print strategy

Many companies don’t realize just how fragmented and expensive their office printing environment has become—until they dig into the data.

That’s why Toshiba offers a Print Visibility Assessment to help organizations uncover hidden costs, streamline operations, and eliminate waste.

With the right insights, you can shift office printing from a forgotten cost center into a managed, measurable, and strategic part of your business.

See where you’re overspending and how to fix it

You don’t need to overhaul your print environment to save money. You just need the visibility and tools to manage it better.

Start with a free Print Visibility Assessment from Toshiba today!