Setting Up Printing

How to assign printers to intended users

This article will aid the administrator in getting started with allocating printers for use.

Prerequisite understanding: It is necessary that users have already been assigned as “internal users”. If the administrator is using cloud directory services, such as Google Workspace™ or Microsoft Entra ID, the administrator should follow instructions for “Cloud Directory Services” in the ESPM Advanced User Guide in the documents section of this site. The administrator must initially discover and provision the MFP before allocating them to users.

The following provides an abbreviated step-by-step guide on how to proceed:

Context: In order for a user to print, a user must be granted permission to print to a designated ESPM printer by the ESPM admin.

Step 1: Navigate to the “Internal Directory” menu

Step 2: Select the “MFD List” sub-menu

Step 3: Click on “User Management“

Step 4: Add a new user or select an existing user from the list if the user is already registered

Step 5: In the “Actions” column, click the “Printer Icon”

Step 6: Select the “Printers” tab

Step 7: Click the “Add” button next to each printer you wish to add

Step 8: Click “Save” to apply the changes

Done!

Recommendations: Users are encouraged to use groups for printer allocation. After creating the groups, administrators can assign printers to them. This will ensure that all members within a group have access to the allocated printers.

For further assistance please contact your Regional Sales Consultant or by contacting the Toshiba In-Touch Center (ITC).

ESPM login: https://esp.toshiba-solutions.com/login