Inviting Users

How to send an invitation to ESPM users

ESPM is a secure cloud print service designed to manage documents with the highest level of protection. When printing to the cloud, a user’s document is securely stored in a cloud print queue, or alternatively, printed directly to a local printer. To enable this functionality, the ESPM cloud service must identify and authenticate users utilizing the platform. This process begins with an invitation to join and access the service.

Prerequisite understanding: The ESPM administrator must add the user to the ESPM service prior to sending an invitation.

The following provides an abbreviated step-by-step guide of how to proceed:

Context: The ESPM invitation allows the user to acknowledge and accept the ESPM terms of service while obtaining the access URL for setup. The acceptance of the invitation is a required step for getting started.

Step 1: Navigate to the “Internal Directory” menu

Step 2: Click the “Internal Users” sub-menu

Step 3: Select the user(s) you would like to invite

Step 4: In the “Actions” column on the right, click the “Invite User” icon

(Note: If multiple users are selected, click “Invite All” in the row above the email column.)

Step 5: From the dropdown, select the appropriate user instructions and choose the correct language

(Note: When selecting the user instructions, consider the type of device the user(s) will be using. For devices requiring a client installation (e.g., Windows/Mac), choose the setup instructions accordingly. For devices with pre-installed drivers (e.g., Chromebooks), adjust the instructions as needed.)

Step 6: Click “Send Email Invitation“

Done!

Recommendations: It is recommended, though not required, that the administrator allocate printers to the user before sending the invitation.

For further assistance please contact your Regional Sales Consultant or by contacting the Toshiba In-Touch Center (ITC).

ESPM login: https://esp.toshiba-solutions.com/login