DOCUMENT FILING SETTINGS

Document Filing Settings

Document filing settings are described below.

Default Mode Settings

Specifies which mode, Sharing or Confidential, is used as the default mode when storing a file.

Sort Method Setting

Selects an order of display files stored in the Main Folder, Custom Folder, and Quick File Folder. Select one of the following settings:

File Name
User Name
Date

Administrator Authority Setting

For files and user folders that have a password, this setting allows the administrator password to be entered instead of the password when accessing the file or folder.
Administrator can change passwords as needed.

Delete All Quick Files

Deletes all files from the Quick File folder except for protected files.

Item	Description
Delete Now	Tap this key to start deletion of all files immediately.
Delete quick files at power up	This is used to automatically delete all files in the Quick File Folder (with the exception of protected files) when the [POWER] button is turned "On".

Image Orientation

Changes the image orientation.

Default Color Mode Settings

Selects the default settings for black & white and color when Scan to HDD is used.
The following settings can be configured.

Auto
Full Color
2 Color
Grayscale
Mono2

Default Exposure Settings

Default exposure settings for document filing can be configured.
Select [Auto] or [Manual].
If you select [Manual], set the exposure to one of 5 levels.

Default Original Image Type

Select the original type beforehand to enable scanning at a resolution suitable for the original.
The following settings can be configured.

Text/Printed Photo
Text/Photo
Text
Photo
Printed Photo
Map

No original type can be selected if the Initial Exposure Settings is set to [Auto].

Initial Resolution Settings

One of the following resolutions can be selected for the default resolution for transmission.

100 × 100 dpi
150 × 150 dpi
200 × 200 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi

Scan Complete Sound Setting

Adjusts the volume of the beep that sounds when scanning ends. You can stop to sound it.

Default Output Tray

Selects the default output tray for printing a file stored by Scan to HDD.
The items that appear will vary depending the machine configuration.

Disabling Text/Stamp printing at Reprint

When a stored file is retrieved and printed, the printing functions are disabled.
This function prevents date inconsistencies between the original data, output data and others.

Batch Print Settings

When printing files by batch printing, this setting is used to prohibit the selection of the [All Users] key and the [User Unknown] key in the user selection screen.

Erase Width Adjustment

This is used to set the default erase width for erase function.
Specify a value from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm) for both Edge Clearance Width and Center Clearance Width.

Card Shot Settings

This is used to set the default original size for the card shot function.
Specify a value from 1" (25 mm) to 8-1/2" (210 mm) in increments of 1/8" (1 mm) for both the X (horizontal) and Y (vertical) dimensions of the original.
When you set the [Fit to Store Size] checkbox to

, the [Fit to Store Size] key is always displayed on the card shot screen.

Setting of store/delete after file print

Select whether or not to save or delete a file after printing.

Scan to External Memory Device Setting

Default Color Mode Settings

The default color mode can be set.
Setting the "Disable Change of B/W Setting in Auto Mode" checkbox to

disables black & white settings from the base screen when the color mode is set to Auto.

Auto (Mono2, Grayscale^*), Full Color, Grayscale, Mono 2

* When scanning a black and white original with the color mode set to [Auto]

Initial File Format Setting

You can set the initial file format to be saved in an external memory device.

File Format

PDF, PDF/A, TIFF, JPEG^*1, Compact PDF^{*2, 5}, Compact PDF (Ultra Fine)^{*2, 5}, Compact PDF/A^*4, Compact PDF/A (Ultra Fine)^*4, Encrypt PDF, Encrypt/Compact PDF^{*3, 5}, Encrypt/Compact PDF (Ultra Fine)^{*3, 5}, XPS

*1 When [B/W] is selected, the format is [TIFF].

*2 When [B/W] is selected, the format is [PDF].

*3 When [B/W] is selected, the format is [Encrypt PDF].

*4 When [B/W] is selected, the format is [PDF/A].

*5 When the Scanner Function Expansion Kit is installed

B/W

Compression Mode: None, MH (G3), MMR (G4)

Color/Grayscale

Compression Ratio: Low, Medium, High.
Bk Letter Emphasis

Specified Pages per File

Generates a separate file for each scanned page when multiple pages are scanned.
If this setting is enabled, a number of pages per file can be specified.

When "JPEG" is selected for the file type, [Specified Pages per File] cannot be selected.

Default Exposure Settings

Default exposure settings for storing an original in an external memory device can be configured.
Select [Auto] or [Manual].
If you select [Manual], set the exposure to one of 5 levels.

Default Original Image Type

Select the original type beforehand to enable scanning at a resolution suitable for the original.
The following settings can be configured.

Text/Printed Photo
Text/Photo
Text
Printed Photo
Photo
Map

No original type can be selected if the Initial Exposure Settings is set to [Auto].

Initial Resolution Settings

One of the following resolutions can be selected for the default resolution for transmission.

100 × 100 dpi
150 × 150 dpi
200 × 200 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi

Disable Storing to External Memory Device

Storing to external memory device is disabled.

Default Setting of PDF Format for PC Browsing

You can set the initial file format of public PDF that is created when each job is executed.

B/W

Compression Mode: None, MH (G3), MMR (G4)

Color/Grayscale

Compression Ratio: Low, Medium, High

Copy, Printer, Scanner, Scan to HDD

Select [Enable] and select the desired resolution. Set the [Apply the resolution at job execution] checkbox to

to create a PDF for PC browsing with the resolution when each job is executed.

Document Output Options

The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored.

Item	Description
Print	For each mode, select whether or not printing of stored files is allowed.

The items that appear will vary depending on the functions that have been added to the machine.

Automatic Deletion of File Settings

Time and folder settings can be configured to have files in specified folders (stored by document filing) automatically deleted at a specified time. Up to 3 settings can be stored to be automatically deleted.
The procedure for using this function is as follows:
(1) Select one of [Setting 1] to [Setting 3].
(2) Set the time and date of automatic deletion.
(3) Select the desired folder.
(4) Specify whether or not to delete protected files and confidential files.
(5) Enable the stored settings.

Item	Description
Schedule	Select an automatic deletion cycle. Every Day: Auto deletion every day at the specified time. Every Week: Auto deletion at the specified time on the specified day of the week. Every Month: Auto deletion at the specified time on the specified day of the month.
Folders	To select the folder separately, select [Folder Select] and select the desired folder. To select all folders, including the folder currently being created, select [All Folders (Including folders registered hereafter)].
Delete Protected File	Enable this setting to include protected files in the deletion.
Delete Confidential File	Enable this setting to include confidential files in the deletion.

Delete Now

When this is executed with a folder selected, all files in the folder will be immediately deleted regardless of the date and time setting.

Delete files at a specified time. (If this option is not selected, files are deleted when the machine has restarted in the auto power shut-off mode.)

Files are deleted at a specified time even when Auto Power Shut-Off is enabled. If the checkbox is set to

, files are deleted when the machine restarts after auto power shut-off.