February, 2012

The frequency of data breaches in healthcare organizations has increased 32% in the last year and cost an estimated $6.5 billion annually according to a new study by the Ponemon Institute. Most of us assume hackers and other criminals cause the most problems, but it’s mainly trusted employees.

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Most of us don’t think too much about the MFP sitting in our office. We need it because it lets us print, copy, scan and fax day in and day out. It needs to be fed with paper when it runs out and someone comes to do some maintenance on it every few months or so. It doesn’t complain unless it runs out of toner, but you can make it happy by giving it a bottle (or cartridge).

As many businesses think about saving money; looking at your MFP is a logical place to start. If you have a newer machine, it’s most likely that it has power saving features and is even Energy Star compliant. That will save you energy costs.

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Think about the problem of accessing important records in your business. Like most of us, you probably have a lot of paper documents. You store them in filing cabinets. If they are old, you may put them in boxes in a storage closet or at an offsite facility. The problem is finding them when you need them. If these are historical records that you rarely access, it’s not a big deal. If you need them on a regular basis, it can be like going on a treasure hunt to get what you need.

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